You can see the OCLC Print Archives Disclosure Pilot final report here.

The Andrew W. Mellon Foundation has awarded the University of California Libraries a three-year grant to support implementation of the Western Regional Storage Trust (WEST), a distributed shared print repository program for retrospective journal archives.  Twenty libraries and library consortia participated in the planning phase, including libraries from the University of California system, Stanford University, Arizona State University, the University of Washington, the University of Oregon, other members of the Orbis Cascade Alliance, the Greater Western Library Alliance (GWLA), and the Statewide California Electronic Library Consortium (SCELC).  More than 60 additional academic libraries have expressed an intention to join the project as it moves into implementation.

Under the WEST program, participating libraries will consolidate print journal backfiles at major library storage facilities and at selected campus locations.  Planning partners developed an operating and business model including 1) selection priorities based on risk-management principles, 2) standards for validation, holdings disclosure, access and retention, and 3) a governance model and sustainable financial plan to share costs.

During the initial three-year project (Phase 1), selected WEST “Archive Builders” will actively process approximately 150,000 volumes from 8,000 journal runs (current and previous titles), to allow recovery of the space occupied by potentially millions of corresponding volumes now held  in duplicate by partner libraries.  WEST partner libraries agree to maintain WEST collections for a period of 25 years (through 2035) and to review the agreement to continue to build the archives every 5 years.

An Executive Committee composed of representatives from member institutions will oversee the operation and development of WEST.  The California Digital Library (CDL) at the University of California will serve as Administrative Host for the WEST program.  Primary project staff includes Lizanne Payne (WEST Project Manager) and Emily Stambaugh (CDL Shared Print Manager and Assistant WEST Project Manager).

The outcome of the WEST project will be a robust framework developed and adopted by a variety of partners in the region to support a long-term, distributed print repository. The program will make the archives and retention commitments visible at the national/international level.

 See the UC Newsroom press release.

Additional information about the WEST Project can be found on CDL’s website.

The Andrew W. Mellon Foundation has awarded the University of California Libraries a nine month planning grant to organize the “Western Regional Storage Trust (WEST)” — a shared print repository service, focused initially on retrospective journal archives. UC Libraries in collaboration with regional library partners will band together to prepare service models for consolidating print journal holdings in responsible ways to provide efficiencies throughout the libraries. WEST is envisioned as a robust partnership that will allow libraries to build and manage a cooperative regional archive at the network level.  The proposal calls for library leaders in the Western Region of the United States to convene in Oakland, CA to (1) design operating, governance, and business models to support cooperative print archives among diverse partners; (2) establish standards for low-level validation and disclosure; and (3) develop selection criteria incorporating risk-management principles to ensure persistence within the broader context of similarly intentioned national and international efforts.

Library leaders from UC, Orbis-Cascade, GWLA, SCELC, Stanford, CalTech, Occidental College and more will band together to design the Western Regional Storage Trust incorporating sustainable models for participation amongst a wide variety of partners.  We are pleased to announce that Lizanne Payne, Director of the Washington Research Library Consortium, will serve as the consultant for this process.

For more information, please contact Emily Stambaugh, CDL Shared Print Manager.

The Association of Research Libraries (ARL) is initiating a new series of invited reports addressing emerging roles for research libraries.  The New Roles for New Times series will begin publication with five reports in 2010.  The reports will identify and delineate emerging roles for research library staff and present research on early experiences among ARL member libraries in developing the roles and delivering services.

Emily Stambaugh, CDL’s Manager of Shared Print, is writing the report on New roles in providing print collections: remote storage and collection consolidation.  Other reports being developed are:

• Transforming liaison librarian work
  Karen Williams, University of Minnesota
• Repository services
   Sarah Shreeves, University of Illinois
• Digital curation and preservation
   Tyler Walters, Georgia Tech
• Library roles in promoting graduate students’ development of research skills and understanding of scholarly communication
  Lucinda Covert-Vail and Scott Collard, NYU

Each report will describe the emerging role, articulating the audience affected by the new role and the benefits various constituencies experience as a result of the new role.  Reports will highlight existing work, report authors’ findings, and offer analysis of trends, best practices, and key issues. Reports will be freely available as PDF files on ARL’s New Roles for New Times Web site http://www.arl.org/news/pr/nrnt-oct09.shtml.

Complementing the report set, ARL will work with the New Roles authors to organize corresponding webcasts on each topic.  Webcasts will be scheduled to follow a report’s release.

CDL Shared Print has issued a call for proposals for prospective Shared Print monograph collections in Area Studies.  CDC and CDL Shared Print collaborated to design a new, distributed framework for cooperative monograph collecting which will support the continued development of the UC Libraries’ collective collections of international materials.  The call has been issued to the Chairs of Bibliographer groups, particularly of Area Studies groups, with an anticipated deadline of January 30th and an open invitation for proposals throughout the year. The distributed framework envisions a nimble structure for campuses and extramural partners to make commitments to collect monographs in certain areas, supported by a formal Memorandum of Understanding between participating libraries and a common infrastructure to support cross-campus visibility of monograph orders.

As bibliographers prepare their proposals, CDL Shared Print has also appointed a temporary task force to guide the implementation of the Shared Print monograph proposals across the various library services and to investigate infrastructure requirements.  The CDL Shared Print Steering Task Force is comprised of leadership level experts from UC Libraries in collection development, technical services, acquisitions, cataloging, resource sharing, regional library facilities management and preservation.  A key component of distributed Shared Print collecting will be the development of policies and common standards of practice for shared materials across the functional areas of collection management and library services.  The task force will study and develop these policies and standards to support this new model of collection development.

For more information about CDC and CDL Shared Print’s framework development:
http://www.cdlib.org/inside/resources/sharedprint/documents/TaskForce_finalreport_103008.doc

The Memorandum of Understanding:
http://www.cdlib.org/inside/resources/sharedprint/documents/MOUareastudies.doc

The Shared Print Steering Task Force:
http://www.cdlib.org/inside/groups/spstf/index.html

Proposal ToolKit (for bibliographers):
http://www.cdlib.org/inside/resources/sharedprint/prospective_spm_toolkit.html

CDL/CDC Shared Print has a new website.
http://www.cdlib.org/inside/resources/sharedprint/

The new site is integrated into Inside CDL and can be accessed through the Collection Development Process and Collections pages.  The site consists of two parts:

1. Main Shared Print page
http://www.cdlib.org/inside/resources/sharedprint/

2. Agreements and Memorandum of Understanding (MOU) pages
One of the goals for Shared Print is to bring greater visibility to current cooperative print agreements. These pages index the active cooperative print agreements made by UC Bibliographer groups, individual UC Libraries, extramural partners and the California Digital Library (on behalf of the UC Libraries).

The pages include active agreements that have been formalized and publicly posted.  Agreements that are managed by CDL/CDC Shared Print are identified with a special icon for Shared Print.

Agreements are grouped by Broad Discipline (Humanities, Sciences, Social Sciences, Area Studies, Government Publications and Maps) and further identified as prospective or retrospective projects.

• CDL/CDC Shared Print and Other Cooperative Agreements (combined list) [http://www.cdlib.org/inside/resources/sharedprint/agreements_combined.html]
• CDL/CDC Shared Print Agreements [http://www.cdlib.org/inside/resources/sharedprint/agreements_sp.html]
• Other Cooperative Agreements [http://www.cdlib.org/inside/resources/sharedprint/agreements_other.html]

The CDL is delighted to announce that Emily Stambaugh has accepted an appointment as Manager of Shared Print beginning November 1st, 2007.  Emily comes to the CDL from the University of California at Riverside, where she has served as the Social Sciences Bibliographer and Collection Analyst since March of 2005.  At UC Riverside, Emily has overseen the development of the libraries’ collections in the Social Sciences, chaired the Electronic Resources Committee, licensed electronic resources, and provided leadership for the libraries’ collections in all formats.  Prior to coming to UC, Emily served as the Collection Development Librarian at Wake Forest University in North Carolina, and prior to that, as Assistant to the Latin American and Iberian Resources Bibliographer at UNC Chapel Hill.

Emily has been active in various library organizations and consortia including ALA, the Western European Studies Section of ACRL, the Seminar on the Acquisition of Latin American Library Materials, and the North Carolina Independent Colleges and Universities (NCICU) system.  At UC, Emily has served with distinction on a number of systemwide committees, including the Collection Development Committee and the Scholarly Communication Officers Group (while serving as temporary Head of Collection Development at UC Riverside) and the Mass Digitization Collections Advisory Group.

Emily holds a Master’s Degree in Library Science from the University of North Carolina, Chapel Hill and a Bachelor’s Degree in History from the University of California, Berkeley.  She speaks Spanish and Catalan and brings international publishing and business administration experience to her work in libraries, as well as a strong interest in collaborative collection development, resource sharing, area studies collections, synergies between print and electronic collections, long-term preservation and collection assessment.

Please join the CDL in welcoming Emily to this important leadership post on behalf of the UC Libraries’ shared print collections program.

Manager, Shared Print
SALARY: $64,300 – $90,000 (Midpoint of Range)
Location: Oakland, CA
CLOSE DATE: May 17, 2007
Job# 20070067

The California Digital Library (CDL) seeks an innovative and proactive Manager of Shared Print to plan and oversee projects that allow the University of California libraries to share and coordinate printed collections.

Shared Print is a major collaborative effort of the 10 campuses of the University of California (UC) designed to enable the UC libraries to meet the complex information needs of an outstanding faculty and student body in the 21st century through creative and effective sharing of printed materials.  The Shared Print program assumes a leadership role in planning sustainable systems for millions of printed library materials, develops mechanisms for effective and creative resource sharing, and provides a focus for the development of strategies and initiatives that guide the University’s libraries through the transition to a more collaborative approach to building and sustaining library collections.

Responsibilities:  The Manager will have primary leadership responsibility for planning shared print projects, including the analysis of UC print collections for potential shared print opportunities, consultation with the UC campus libraries and systemwide librarian groups, development of workflow models and cost models, negotiation with publishers and vendors, identification and assessment of available technologies and tools to maximize the efficiency and effectiveness of collection collaborations, and assessment of shared print projects.  The Manager will also be responsible for identifying and developing opportunities for collaboration on shared print initiatives with libraries and organizations outside of UC.

Qualifications:  Bachelor’s degree or an equivalent combination of education and experience and at least five year’s relevant experience in collection assessment and planning (Required). Masters degree in library and/or information science or related subject or equivalent experience and education (Preferred). Other requirements that must be demonstrated:  ability to plan, evaluate, budget for and manage complex projects;  knowledge of library bibliographic standards and use of library collections in a research library setting; knowledge of and experience in applying collection methodologies; ability to plan and implement new services and collections; ability to work as a leader in collaborative environments, build consensus and promote the exchange of information among diverse constituencies such as faculty, librarians, and vendors; excellent written and verbal communication skills; experience designing and using data-centered reports and assessments; attention to detail and proven ability to perform competently under pressure; strong logic and quantitative reasoning skills.  Other preferred demonstrated skills include:  success in collection development and management in a large ARL library; library technical services management; working knowledge of UC library collections and current and historical practices in collaborative collection development and management at UC.  Additional qualifications can be found in the full position posting.

Environment: The California Digital Library supports the assembly and creative use of the world’s scholarship and knowledge for the University of California libraries and the communities they serve. Shared Print is part of the CDL’s Collection Development and Management Program, which facilitates collaborative collection development in all formats across the University of California libraries, seeking synergies among licensed content, print collections, and digitization initiatives. In addition, the CDL provides tools that support the construction of online information services for research, teaching, and learning, including services that enable the UC libraries to effectively share their materials and provide greater access to both print and digital content.  For more information, visit the CDL website <http://www.cdlib.org/>.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service and enrolls premier students from California, the nation and the world. The University of California Office of the President, home of the California Digital Library, is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs.

To apply for this position, please be prepared to attach your resume as part of the application process.

HOW TO APPLY: For a complete job description or to apply for this position, please visit the University of California Office of the President employment website at [http://jobs.ucop.edu/] or you may use the following quicklink for this position [http://jobs.ucop.edu/applicants/Central?quickFind=51471]

The University of California is an

Equal Opportunity/Affirmative Action Employer