University of California Image Service: UC Shared Images

UC Shared Images delivers essential image collections UC-wide.

For the first time, UC campuses can collaboratively develop image collections and share them across the University of California system, reducing redundant effort and providing a convenient, single point of access to the essential images faculty need for teaching.

Latest News
Collections
Collection Development
Groups
Policies & Guidelines
Communications
News, Publications, and Presentations
Background on UC Shared Images

Latest News

• Meeting minutes from our UC Shared Images meeting at UCLA on February 24, 2009 are available:
  • Minutes [PDF]
  • ARTstor presentation slides [PDF]
• Selections from UC Irvine's visual resources collection are now available through ARTstor as a shared institutional collection providing over 600 new instructional images as of February, with 1,200 more to be added in May. (Read more...)
• A draft UC Shared Images collection policy v. 1.0 is available for review and comment [HTML]
• Sherri Berger has joined CDL Digital Special Collections program as of March. In her role as Program Coordinator, Sherri will be responsible for planning, project management, marketing and communications support for all DSC programs (UC Image Service, Calisphere, and OAC). (Read more...)
• The Metadata Submission Guidelines (MSG - [PDF]) v. 2.0 was finalized in March. Special thanks to the Shared Metadata Working Group for all of their time and expertise in updating the guidelines!

Collections

UC Shared Images in ARTstor

UC Shared Images in ARTstor:  search UC Shared Images along with other ARTstor collections.

CDL has joined forces with UC visual resources curators to build the first set of shared collections in 2008.  Individual campuses that choose to contribute images will be able to share their images UC-wide via the ARTstor hosting platform. CDL will host licensed image collections in ARTstor as part of UC Shared Images.

Other Collections

Luna Insight Collections

More than 30,000 images are available in these collections offered exclusively to Insight clients. CDL will provide access to requested collections periodically. Requests for new collections are approved through the JSCSC process for adding open-access resources.

Collection Development

UC Shared Images in ARTstor

The greatest potential of UC Shared Images is to enable strategic collection development across the University of California reducing redundant effort and providing access to the images faculty need to teach. CDL is working with the UC Libraries Collection Development Committee (CDC) and other stakeholders on a collection development program for UC Shared Images, which will be managed by the Collection Liaisons for UC Shared Images (see Groups). The Collection Development Program Proposal is now available. [PDF]

Licensed Collections

CDL acquires licensed image collections based on recommendations from the Joint Steering Committee on Shared Collections (JSCSC). The UC Bibliographer Groups and Visual Resources Curators make an annual recommendation to JSCSC for licensed image collections. Additional recommendations for content may be brought to the attention of your campus visual resources curator, any campus librarian, or a member of the JSCSC.

Groups

• UC Shared Images Steering Group (in progress, fall 2008)
• Collection Liaisons for UC Shared Images [PDF]
• ARTstor User Support Liaisons [PDF]
• Shared Metadata Working Group [PDF]

Policies & Guidelines

• Collection policy v. 1.0 [HTML]
• Metadata Submission Guidelines (MSG) v. 2.0 [PDF]
• Submission spreadsheet (sample) [XLS]
• Submission spreadsheet (with sample data) [XLS]
• Sample ARTStor image sharing guidelines (UC Irvine VRC) [DOC]
• Terms of Use

Communications

Image Service Discussion List (mailto:imageservice-l@ucop.edu)

CDL manages a discussion list for image service administrators and stakeholders (e.g., visual resources curators, librarians, educational technology/media services, academic computing/IT support). The list is primarily a communication channel for news about the UC Image Service. Secondarily, the list provides CDL with an advisory group of domain experts on image service issues, and finally, the list exists as a discussion forum for members.

To subscribe, send an e-mail to (listserv@listserv.ucop.edu).  In the body of the message (do not include a subject line), type: "subscribe imageservice-l@ucop.edu [type your first name and last name here]".

Other Listservs (closed but queries welcome)

Collection Liaison Discussion List (mailto:ucsicl-l@listserv.ucop.edu)

Shared Metadata Working Group Discussion List (mailto:smwg-l@listserv.ucop.edu)

Publications and Presentations

Articles:

• University of California Shared Image Collections: Convergence and Expansion by Lena Zentall and Maureen Burns (draft soon to be published in a special issue of the Visual Resources Association Bulletin on digital collaboration) [PDF]

Charts:

• ARTstor: Access Levels & UC Shared Images, Summer 2008 [PDF]
• Workflow: UC Shared Images, Fall 2007 [PDF]

Reports: (for access to password-protected documents, contact Rosalie Lack)

• Strategic Planning Report, 16 March 2007 [PDF] (password-protected)
• Strategic Planning Appendix, 16 March 2007 [PDF] (password-protected)

Presentations:

• University of California Shared Images: A New System-Wide Image Service at UC (University of California Computing Services conference, July 22, 2008) [PDF]
• Using ARTstor for Teaching, Learning, and Research (UC 21st Century. Teaching, Learning and Technology: Past, Present and Future Conference, June 20, 2008) [PDF]
• Building UC Shared Images: Moving a demonstrator into a sustainable service (Visual Resources Association Annual Conference, March 16, 2008) [PDF]
• Warm and Fuzzy Tales of Collaboration at the University of California (Visual Resources Association Annual Conference, March 15, 2008) [PDF]
• UC Shared Images: Contribute once, share by all (CDL/ARTstor campus visits, fall 2007) [PDF]

Background on UC Shared Images

In 2007, the CDL Image Service Strategic Planning team re-envisioned a shared service that would leverage CDL’s strengths in licensing and facilitation to bring together image collections from each campus for sharing across the University of California system.  CDL has joined forces with nine UC campuses to implement this service. Read more about what it is and how it works…

For background on the development of the UC Image Service, see the Image Service Demonstrator Project website.