OAC EAD Web Templates Guide [PDF]

6. Completing the Templates

Click on the "Submit" button when you are finished to see the EAD files generated by the templates. Save the file according to the following procedures, based on the Web browser you are using:

Netscape:

• These EAD file will appear in your browser window as HTML.
• Select "File" and choose "Save Page As..." or "Save As ... " from your browser's toolbar.
• In the "File name" window, assign the same file name to this file that you specified in the Filename field of the template. Note that if you are using both the High Level Description Form and Major Subdivisions Form, you should modify the name of the EAD file produced by the Major Subdivisions Form. Include the ".xml" extension for all file names.
  

Example:
msr2004-100.xml
[Name for High Level Description Form EAD file]

msr2004-100b.xml
[Name for Major Subdivisions Form EAD file; "b" added at end of name to distinguish this file]

• In the "Save as type" window, select "Text file (*.txt)"
• Select a location on your local workstation to save the file to, using the "Save in" function.
• Save the file by hitting the "Save" button.
• An ".html" or ".htm" extension may be appended to the file name you specified in Filename; this additional extension should be deleted (click on the file name, or use the "Rename" file function).

Microsoft Internet Explorer:

• You will receive either an error message ("The XML page cannot be displayed") or a view of non-EAD encoded finding aid data.
• Select "View" and choose "Source" from your browser's toolbar. The EAD file should be produced in the browser or in a separate application such as Notepad.
• Select "File" and choose "Save As ... " from the toolbar of the application with the EAD file.
• In the "File name" window, assign the same file name to this file that you specified in the Filename field of the template. Include the ".xml" extension.
• In the "Save as type" window, select "Text file (*.txt)"
• Select a location on your local workstation to save the file to, using the "Save in" function.
• Save the file by hitting the "Save" button.
• An ".html" or ".htm" extension may be appended to the file name you specified in Filename; this additional extension should be deleted (click on the file name, or use the "Rename" file function).

8. Editing and Attaching Template Files

To edit files, you will need to work directly with the raw EAD files. This can be done with a simple text editor such as JGSoft EditPad Lite or SGML/XML authoring software.

If completing both the High Level Description Form and Major Subdivisions Form, you will need to attach the EAD files produced by both forms.

• Locate the EAD file produced by the Major Subdivisions Form on your local workstation, and open the file in your editor.
• Copy the entire EAD encoded text.
• Locate the EAD file produced by the High Level Description Form on your local workstation, and open the file in your editor.
• Paste the EAD encoded text from the Major Subdivisions Form into white space section with the comment "<!-- Insert DSC here -->". This should appear at the very end of the file, just before the </archdesc> and </ead> tags.
• Save the High Level Description Form EAD file, which now serves as your complete EAD file.

9. Validating Template Files

You will need to validate the EAD file using a validation tool since the template cannot do this. A simple text editor can be used in conjunction with the validation tool to correct encoding errors. For links to freeware and OAC-developed validation tools and simple text editors, see the EAD Toolkit.