Shared Cataloging Program (SCP)

The Shared Cataloging Program (SCP) provides catalog records for the University of California campus libraries.

The main goals of the SCP are to ensure the representation of CDL-licensed materials in UC campus integrated library systems and (through the campus ILSs) to the Melvyl® Catalog in a timely fashion, maintain the currency of subscriber and coverage data, eliminate the redundancy of cataloging efforts among the UC campuses, and keep links current through the use of persistent identifiers.

The SCP was established in January 2000 by the Systemwide Operations and Planning Advisory Group (SOPAG) Task Force on Electronic Resources, and is based at UC San Diego.

See sections below:

• More about the Shared Cataloging Program
• Program Updates and Reports
• Cataloging Guidelines
• Tools and Documents
• SCP Record Distribution
• People and Groups

 

More about the Shared Cataloging Program

• CDL Acquisitions and the Shared Cataloging Program: A generalized version of the individual PowerPoint presentations given at each of the UC campuses between June 21 and November 10, 2005, detailing various aspects of CDL Acquisitions and the Shared Cataloging Program.
• Printable SCP informational flyer. [PDF]

 

Program Updates and Reports

• Annual reports and annual update reports: Highlights goals, trends and issues, activities and accomplishments.
• Program updates: Contains general news and bibliographic records updates by month for journals, databases, monographs, and CalDocs.
• Record distribution statistics: Monthly totals of the number and type of records distributed to the campuses.

Cataloging Guidelines

• CDL cataloging guidelines: Outlines guidelines for cataloging serials and databases.
  • Decision points: Explains when to use a single record, when to use a separate record, and outlines specific applications. March 2003
  • Conventions for cataloging electronic resources: Provides conventions for fixed fields, variable fields, and notes. March 2003
  • Memory aid: Outlines when to use single or separate records for fields.
• Specialized data elements for SCP monograph records: Describes the specialized fields and data elements that should be added to each SCP record, in addition to standard descriptive bibliographic metadata. April 2003

SCP Linking and Link Resolvers

• Persistent Identifiers (PIDs): Gateway to the PID server interface. Get general information about Persistent Uniform Resource Locator (PURL), how HTTP redirects work, and how to create, modify, and validate PURLs.
• PID server instructions: Instructions on on how to use the PID server (available only to SCP staff).
• SCP detailed linking guidelines for CDL licensed ejournals: [Word] [PDF]
• SCP detailed linking guidelines for SCP cataloged open access ejournals: [Word] [PDF]
• UC Link Resolver General Principles and Detailed Linking Guidelines (October 3, 2005)

 

Tools and Documents

• Authorized headings list: Provides an Excel list of headings (in bold) of SCP journal packages and databases. Contains information about SFX forms of headings, sub-databases, unused forms of headings (in light-face), what Tier a particular resource or package belongs to, etc.
• Batch Conversion of Resource Records into Separate Records: Outlines the workflow process for creating separate records.
• Cataloging priorities [Word]: This document addresses questions about SCP cataloging priorities and how they are established.
• E-Resources Tracking (Package-Level Cataloging Details for CDL Electronic Resources): Charts the host, package name, interlibrary loan availability, package details, E-ISSN, and URL construction.
• Open Access Resources at the UC Libraries: This document outlines policies and procedures for the selection of open access resources and for their treatment by the Shared Cataloging Program.
• Proposals for New Cataloging Projects: Cataloging requests for a group of free or licensed titles should be submitted to the Joint Steering Committee on Shared Collections using the project guidelines outlined in this document.
• Request Form for SCP Cataloging Records for Open Access Journals: Catalog records may be requested for scholarly open access journals that are not already in the Melvyl Catalog.
• SCPedia: [password-protected] SCPedia provides information such as a resource descriptions, status, number of titles contained within the resource, and comments on batch processing. It also serves as a tracking mechanism for SCP resources requiring special processing.
• Status Chart of SCP Cataloging Sets in Progress: Charts resource titles, formats and numbers of records, and status.
  

SCP Record Distribution

• FAQ for Monographic Records Distribution: Answers frequently asked questions about the distribution of records from UC San Diego.
• Record distribution statistics: Monthly totals of the number and type of records distributed to the campuses.
• SCP file processing overview: Provides a brief, non-technical overview of how SCP records are gathered and distributed to the campuses each week. [Word 2007] [PDF]

 

People and Groups

• Campus Contacts Related to SCP Activities: Includes SCP AC members, SCP campus liaisons, systems liaisons and proxy contacts. [HTML]
• Electronic Resources Cataloging Task Force: In 1998-1999, this Systemwide Operations and Planning Advisory Group (SOPAG) task force created guidelines for Melvyl® Catalog contributors explaining how to catalog Internet resources. [HTML]
• SCP Advisory Policy Structure: Diagram of groups and reporting lines. [PPT]
• Shared Cataloging Program Advisory Committee (SCP AC): Includes committee charge, meeting minutes, and advisory/policy structure. [HTML]
• UC CONSER Funnel: Established by the Heads of Technical Services (HOTS) in April 2006, the UC CONSER Funnel program provides training, support, and leadership for UC participation in CONSER.