Shared Cataloging Program - Reports to HOTS

HOTS Meeting
Shared Catalog Program
News/Updates since the Nov 2003 report
May 5, 2004

(1) SCP Web site

The redesigned site is available at http://www.cdlib.org/inside/projects/scp/. A new Web site for the SCP Advisory Committee is also available on the HOTS Web site at: http://libraries.universityofcalifornia.edu/hots/scp_ac/

(2) Cataloging request form for open access ejournals

Becky has been working with Steve Toub on this Web form, and it will soon be up on the SCP Web site. A policy document is also in preparation. The form is for those ejournals that: (1) have free online access other than already provided in the catalog record; (2) are DOAJ titles requiring a higher priority for cataloging, or (3) open access journals that are indexed in a CDL-licensed A&I database (pick-list on the form). ALL other resources-including databases, Web sites, other journals, and monographs-need to be vetted through a JSC representative. SCP is committed to cataloging all of the DOAJ journals, but the list continues to grow quite rapidly.

(3) PID server issues

CDL has raised concerns about running duplicate link resolver services (Open URL/SFX, PIDs, and ARKs). SCP and CDL have begun a series of meetings to assess what form (or forms) of URL resolution will be the most cost effective for all concerned. This has delayed UCI's request to use the PID server for local URL management.

(4) Shared Print Collection relationship and workflow

"Problem titles" from the Shared Print Collection have been set aside both at UCLA and UCSD to expedite processing the straightforward materials. SCP, in collaboration with Valerie Bross at UCLA, have been developing the procedures for how to expeditiously handle these "problem titles" (mostly title changes-e.g., when a print title change impacts an electronic version). SCP notes that there is continuing confusion, mostly from SOPAG, HOPS, and CDC, about the relationship between the SCP and the Shared Print Collection (there is no formal relationship; SCP does not catalog for the Shared Print Collection except in the circumstance described above).

(5) ERMS meeting

This meeting, held March 11-12, 2004 at UCI, helped clarify UC needs for an Electronic Resources Management System. While it is too soon for any specifics, there will be ramifications (and hopefully improvements) for the shared cataloging of electronic resources through such a system.

(6) UCSB records in Melvyl/Records for UC Merced

SCP staff is working with staff at UCSB to prepare several "master" files for Santa Barbara to load. We also anticipate creating files this summer or fall for loading at UCM.

(7) Withdrawal of records

Because of changes to the Elsevier contract, SCP understood that some 185 "unsubscribed" titles needed to be removed from all UC online catalogs, and SCP removed them. As it turned out, UC actually has access to all of these titles, so we are now reinstating these records with a new end date. Updating the backfile holdings in the SCP records was a huge workload. Access will be removed at the end of June for CDC's packages that were not renewed (Comp, etc.), at which time the SCP records will be withdrawn; this should be a small workload and a smooth process.

(8) Record distribution "blip"

UCSD had a problem with record distribution beginning in January due to the impact of software testing. For three months, record distribution followed a special procedure until the problem was rectified.

(9) Product sheets for CDL

CDL is developing printed "product sheets" for all of its various programs and services, and SCP was asked to draft one to fit in with the rest of their series. A graphic designer is working on these.

(10) LION

Batch cleanup of the 14,300 LION monographs has just been completed and manual cleanup is proceeding. Becky is bringing the records up to the Melvyl minimum standard and soon SCP will start to distribute the records, one sub-database at a time. The LION records were particularly skimpy and poor. CDL is negotiating with the vendor to "buy back" our value-added records.

(11) SourceOECD

SCP staff is currently converting about 900 UCSD records into SCP separate records for distribution in about three weeks. This set involves monographs, serials, and databases with the newly activated links to individual titles.

(12) Horizon issue: CAJ

China Academic Journals (approx. 1800 Chinese titles) may be on the table again for cataloging through SCP. It is unclear whether a better route might be outsourcing-to another campus, an American vendor, or the Chinese vendor (who has apparently expressed interest).

(13) Horizon issue: Maps

Proposals for cataloging the Rumsey Collection and maps from the American Memory Project are to be reviewed by the JSC. About 40-45,000 items are eventually expected to be in the Rumsey Collection. The American Memory Project map collection currently contains 7,000 items but is an open-ended collection. NOTE: SCP did not provide updated production figures for this period, but these can be found monthly in the SCP Updates (also available on the Web site http://www.cdlib.org/inside/projects/scp/updates.html).