Jump to Content
September 22, 2014
 
 
 
 
 

EAD Toolkit

This "toolkit" of freeware, commercial, and CDL-developed resources will help contributors create and submit EAD collection guides. It may also be useful for other individuals and institutions; however, please note that the toolkit is designed to aid contributors and therefore contains some tools specific to our processes.

Encoding Guidelines

Collection Management Tools

off siteArchivists' Toolkit
An open-source archival data management system developed by UC San Diego, New York University, and the Five Colleges, Inc. The toolkit can generate EAD collection guides, METS digital objects, and MARCXML records. If you are hosting the application locally, please consult our OAC requirements guide; the guide explains how to generate exports to meet OAC specifications.

off siteArchon
An open-source, web-based archival data management system developed by the University of Illinois. The toolkit can generate EAD collection guides and MARC records for digital objects. If you are hosting the application locally, please consult our OAC requirements guide; the guide explains how to generate exports to meet OAC specifications.

Encoding Tools

Online Web Forms

RecordEXPRESS
Use this simple utility to easily create collection guides (collection-level records), which can be published right to the OAC with a click of a button.  In addition, you have the option to link one or more searchable PDF documents to the collection guide.  This may be handy in cases where you have detailed listings or inventories of materials in the collection, which you’d like to have reflected in the OAC. RecordEXPRESS is available through your Contributor Dashboard. The open-source code base is also available on GitHub, for use by other implementers.  Development of RecordEXPRESS was supported by The Andrew W. Mellon Foundation, administered by the Council on Library and Information Resources (CLIR) as part of its Cataloging Hidden Special Collections and Archives Program.

OAC EAD Web Templates
These online forms were developed by the CDL for generating collection- through series-/subseries-level collection guides that are compliant with OAC specifications. Encoders simply enter collection data into the webform fields, or cut and paste from an existing document into the form. The form is then converted to a text file and saved as a XML EAD file. EAD files should be validated using a separate application, such as voroEAD. The template source code is customizable and freely available for downloading.

SGML/XML Authoring Tools

off siteEAD Cookbook
This is a set of free desktop software tools, templates, stylesheets, and instructions for markup of complete collection guides developed by Michael J. Fox that can be used in conjunction with different XML authoring software (XMetal, NoteTab, or oXygen). The particular authoring software used can also be configured to validate your EAD files.

off site EAD Cookbook for Notetab
Developed by Chris Prom, this is a set of NoteTab clipbooks, batch files, and associated files allowing EAD markup and collection guide publication via the NoteTab Pro and NoteTab Light text editors in conjunction with the EAD Cookbook.

Simple Text Editors

off siteJGSoft EditPad Lite
This is a freely-available desktop simple text editor created by JGSoft that includes line and character numbers for text (which is useful for troubleshooting encoding errors). EAD files should be validated using a separate application, such as voroEAD.

Transformation Tools

off siteat2oac
An XSLT stylesheet that can be used to post-process Archivists' Toolkit EAD outputs, in order to conform to OAC encoding specifications.

off siteEAD to MARC Conversion Script
Stylesheets, scripts, and support files for converting EAD collection guides into MARC21, developed by Mark Carlson.

off siteEAD to PDF
Code for converting EAD collection guides into PDF, developed by the CDL.

Validation Tools

voroEAD
EAD finding aids can be validated and checked for compliance against OAC encoding guidelines using our voroEAD system. Simply upload in-process files to your voroEAD Testing Directory, and validate them using the associated voroEAD Testing Interface.

Outsourcing

The following list is a partial directory of vendors providing EAD encoding services. The OAC does not in any way endorse these vendors. Omission of a particular vendor does not indicate disapproval; the list will be updated as additional vendors are identified.

off siteApex CoVantage

off siteArchProteus

off siteByteManagers

off siteDigital Divide Data

off siteTechbooks

Additional Resources

For additional methods, tools, and other resources used by repositories to generate EAD collection guides, consult the off siteEAD Help Pages.

See our resources section for a list of other general resources and websites with information about EAD.

Last updated: June 13, 2014