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UC Open Access Policy Tools

The Academic Senate of the University of California adopted an Open Access Policy on July 24, 2013, ensuring that future research articles authored by faculty at all 10 campuses of UC will be made available to the public at no charge.

The California Digital Library (CDL), in conjunction with University of California campus partners, has developed a set of tools and resources intended to ease the deposit of research and support participation in the UC Open Access Policy. These tools and resources include:

Streamlined Manual Deposit

The deposit of articles in accordance with the UC Open Access Policy is managed through eScholarship, UC’s open access repository and publishing platform.

Authors can easily select their campus to begin the efficient, intuitive deposit process – or notify us that the publication is already available in another open access repository.

Waiver/Embargo Generator

Some publishers are requiring that authors waive the policy’s license as part of the publication process, or delay public access to an article for a specified period of time. Authors can use a simple web form to generate a document verifying the waiver or embargo to send to the publisher.

Automated Publication Harvesting (coming July 2014)

To further ease participation in the policy, an automated publication harvesting system will launch in June 2014, and will serve the three pilot campuses: UC Irvine, UCLA, and UCSF. Contingent on funding and review by the Academic Senate, the system will be extended in June 2015 to cover the remaining UC campuses.

With a robust set of features that address the specific requirements of the UC OA Policy and the needs of UC authors, this system will closely monitor publication sources, including public and licensed publication indexes, for any new materials published by UC authors. Once a new publication is detected in the indexes, the system will collect as much information about that publication as possible and contact the author(s) by email for confirmation and manuscript upload. Author-approved publications will then be automatically submitted to eScholarship, where they will be openly available to the public.

Office of Scholarly Communication

The Office of Scholarly Communication website offers a centralized source of information with resources to help faculty sort through the details of the policy and fulfill its requirements.

The UC Open Access Policy page within the OSC site connects to the FAQ, deposit workflow, waiver/embargo generator, and more.

90-Second Video and Transferable Ads

The "Get the Word Out" page on the OSC site offers tools for alerting faculty to the policy and efficiently directing them to the deposit and waiver/embargo workflows, including:

  • A 90-second video introducing UC faculty to the policy and motivating them to deposit their work in eScholarship.
  • Transferable "ads" that point to the resources available on the OSC site – and can be included on university and library sites, departmental pages, and other locations that will be visible to UC faculty.
  • A slide deck that can be used or adapted for presentations about the UC Open Access Policy.

Wiki

The Open Access Policy Implementation project wiki is a public space that encourages tracking of implementation planning activities, timelines, and deliverables. The wiki reflects the current status of the project and will continue to be updated as it evolves.

Visit the wiki to get an overview of this complex project, explore specific project components, or join the mailing list for convenient periodic email alerts about the progress of the project.

Last updated: May 06, 2014
Document owner: Katrina Romanowsky