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October 22, 2014
 
 
 
 
 

Shared Print in Place Policies

There are two policies and two standards of practice that govern shared print resources held in place in full-service libraries. They effectively extend the “persistence policy” to shared resources held at campuses. They also establish common expectations and foster transparency about the way shared resources are managed across the system of UC Libraries.


The Shared Print in Place Policy for Prospective Collections has been adopted. The other three are provisionally adopted by CDC and SOPAG. SOPAG has tasked several ACGs and NGTS groups to review specific aspects of those three (see Follow-up Actions for ACGs (2/14/2012.) Until such time as revisions are made, adopted and posted to this site, library staff should apply the following policies and standards as currently written.

  1. Shared Print in Place Policy for Prospective Collections. Adopted March 2012. This policy extends the RLF “Persistence Policy” to collections that are collaboratively identified, agreed upon and built at full-service libraries. It effectively establishes a “permanent” collection at campuses, similar to “permanent” collections held in the Regional Library Facilities. The policy applies to prospective acquisitions and interoperates with the Persistence Policy, when such holdings are moved to storage.
  2. Common Access Policy for Shared Print in Place Collections. Provisionally adopted by CDC and SOPAG 3/2012. This policy governs access to shared print collections by library users and other organizations. The policy addresses access, forms of delivery and liability for loss of shared print collections held in place.
  3. Bibliographic Standards for Shared Print Monographs (2-2-2011). Provisionally adopted by SOPAG 3/2012. This set of standards provides for disclosure in a local catalog. It does not provide for disclosure at the union catalog level, particularly OCLC. These standards should be implemented now for new shared monograph initiatives. Implementation now will faciliate future reclamation projects to a new standard. For new initiatives, please consult with SMCG to request a standard entry for the 793 $a and $p.
  4. SOPAG has tasked NGTS and appropriate POTs working on cataloging practices and standards to revise the bibliographic standards for shared print monographs to mirror more closely the emerging standards for disclosure of shared print resources in OCLC. A future standard may include an upgrade to and the adoption of the OCLC Shared Print Disclosure guidelines or a version of them appropriate for monographs. 

  5. Standard Acquisition Practices for Shared Print Monographs. This set of standards outlines the responsibilities of a managing campus for acquiring and processing Shared Print monographs, working with vendors and prioritizing processing in relation to other copies.

Last updated: April 07, 2014