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Managing WorldCat Discovery (Melvyl) Staff Accounts

Back to Melvyl Operations Liaisons

The Melvyl Operations Liaisons manage the activation and deactivation of staff user accounts at their campus. The Melvyl Operations Liaisons may delegate this duty to other staff at their campus. Liaisons are responsible for providing contact information (name, email address) for staff managing accounts to the Melvyl Operations Team melvylops@cdlib.org.

Tasks Include

  • Responding to requests for staff accounts at your campus including confirming the requestor is eligible for a staff account.
  • Activating new accounts in coordination with OCLC Orders group.
  • Deactivating accounts in coordination with OCLC Orders group.
  • Providing contact information (name, email) for staff managing accounts to the Melvyl Operations Team.

Communications

MELVYLSTAFFACCOUNTS-L@LISTSERV.UCOP.EDU email list includes all Melvyl Staff Account contacts and members of the CDL Melvyl Operations Team.

How to Manage Accounts

While OCLC provides an Administration module for each campus to create and manage WorldCat Discovery (WCD) staff accounts, it is still a new feature and CDL testing has found the creation of accounts to be problematic. Management of existing accounts seems to work.

CDL will ask OCLC Orders to create WorldCat Discovery Admin accounts for the Melvyl WCD staff account liaisons.CDL will manage these Admin accounts.

The liaisons will ask OCLC orders to create/modify individual WCD staff accounts for their campus staff members.

Before a request for accounts can be sent to OCLC Orders, orders@oclc.org, you will need the following information for each account being created or modified:

    • First and last name of the staff member
    • Email address of the staff member  (CDL recommends using the work email address)
    • Existing username if the staff member already has an account (this will most likely apply to the ILL staff)

Additional information to include for all requests to OCLC Orders is

    • Institution name
    • OCLC library symbol 
    • Authorization level is "WorldCat Discovery staff"

After the accounts have been created the liaison will be able to log on to the admin interface for their campus instance of WorldCat Discovery to expire accounts when staff no longer work for the library -- accounts cannot be deleted, only expired.

Who may have a staff account?

It's at the discretion of each campus to decide who may have a WCD staff account.

Last updated: February 09, 2015