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October 20, 2014
 
 
 
 
 

Using Citation Management Software with UC Licensed Databases

Using Connection files to search databases and capture references

Connection files allow you to search and import references from a remote database using your citation management software. The Connect feature is very handy for simple author or title word searches, but for complex searches you should conduct your searches in the native database interface and then export (download) your results into your citation management software.

Connecting to UC's licensed databases from off-campus

To use the Connect feature to access UC's licensed databases from off-campus, you must use your campus VPN (Virtual Private Network) service. The Connect feature does not work via the campus proxy service.

Note: Your campus library web site may include Connection Files that are tailored to work specifically from your campus or to resolve specific database searching or downloading issues. Contact your library's expert in citation management software for assistance.

What you miss using connection files instead the database's web interface

  • Access to full text of articles via UC-eLinks.
  • Access to Request for Interlibrary Loan via UC-eLinks.
  • Special vendor features such as Saved searches, Alerts, RSS feeds, etc.
  • The ability to perform complex searches.

Consequently, using the bibliographic software's "connect" search feature is not recommended when comprehensive search results are desired.

Capturing references from searches done in the native database interface

Direct export of search results

Some UC licensed database vendors, e.g., OCLC, Gale, and ISI offer a direct export feature in their web interface which allows you to automatically transfer your saved citations into your citation management software. Always check the database's online Help feature for information.

Using Import Filters to capture search results

Some of the UC licensed databases do not have an export function. Instead they provide special formatting of your search results that you can use to export (download) the data into a text file and then import that file into your citation management software using an appropriate filter file.

Note: Your campus library web site may include Import Filters that are tailored to work specifically from your campus or to resolve specific database searching or downloading issues. Contact your library's expert in citation management software for assistance.

Basic Troubleshooting

Problem Alternative
Database vendor requires accounts/passwords in the Connect file Check your campus library web site for more information on campus-specific connection files or contact your library's expert in citation management software for assistance.
Connect files do not work from off-campus You cannot use the Connect feature within your citation management software program if you are accessing UC's licensed databases off-campus through a proxy server. The Connect feature will only work if your workstation is connected to the campus network or via a campus VPN (Virtual Private Network) service. Check the Off-Campus Access FAQ to see if your campus provides a VPN service.
Import filters do not work properly Contact your library's expert in citation management software for assistance or contact your software vendor.
URLs not included in results CDL will explore with vendors the possible inclusion of the UC-eLinks option to retrieve full text URLs.
Holdings not included CDL will explore with vendors the possible inclusion of the UC-eLinks option to retrieve library holdings.

How to Get Help

Contact your campus library

If you need further assistance with your citation management software, contact your campus library. Many of the UC campuses have information and assistance available to their faculty, staff, and students who use EndNote or other citation management software. Examples are below. If you do not see your campus listed, check at the campus library as most campuses do offer classes on using citation management software and often have resident "experts" who can assist you with your needs.

UC Berkeley http://www.lib.berkeley.edu/Help/citation_mgmt.html
UC Irvine http://libguides.lib.uci.edu/content.php?pid=19606&sid=583303
UC Riverside http://library.ucr.edu/?view=help/bibsoftware
UC San Diego http://libraries.ucsd.edu/services/instruction/refworks-endnote-support/
UC San Francisco http://www.library.ucsf.edu/help/citemgmt
UC Santa Barbara http://www.library.ucsb.edu/help/faqresearch.html#endnote
UC Santa Cruz http://library.ucsc.edu/help/endnote

Contact your software's Technical Support staff

In addition to the citation management software experts at your campus, contact the vendor's Technical Support staff for your software if you need additional assistance.

Last updated: August 08, 2014
Document owner: Jayne Dickson