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Library Services/Research Resources Available to UCOP Staff

Calisphere's Themed Collections -- See below for details.

An impressive array of library services and research resources is available from UCOP. You can access resources from your desktop or from off-site via the UCOP VPN. For access to even more resources, obtain a UC Berkeley Library card and a UC Berkeley proxy server account. You will have access to...

UCOP staff are eligible for a UC Berkeley library card which gives them most of the same library use privileges as campus staff have. A Berkeley library card provides other benefits, such as the use of the Request (Interlibrary Loan) and BAKER (Document Delivery) services. See Getting Started for more information.

UCOP Library Services webinar, June 19, 2013

Getting Started

Using the UC Berkeley Collections: UC Berkeley Library cards

UC Berkeley Library website login box photograph

Apply for a Berkeley library card at the Doe Library’s Privileges Desk (Floor 1). You must apply in person and present a current UCOP badge. The badge is required as proof of active employment and must be presented in person, without exception annually on or around the 30th of June to maintain active status. Important -- Be sure the Privileges Desk clerk issues you a library card with 'staff' privileges.

Once a borrowing account has been established, UCOP staff may use UCB's proxy server (with Library Card Number, Name and PIN/password validation) to access UCB-licensed resources remotely.

Note: On November 1, 2017, UCB implemented an EZProxy service which replaces their existing proxy server. UCB's existing proxy server will be retired in Spring 2018. UCOP employees need to enter their Name, along with their existing Library Card Number and PIN/password, to use UCB's EZProxy service.

Spouses of UCOP employees are also eligible for a UC Berkeley library card provided the primary active UCOP employee account is in good standing, and the UCOP employee is either present at card creation/renewal or sends a signed letter affirming the spousal status of the applicant. Spouses/partners of UCOP employees are not eligible to use the EZProxy.

For more information about borrowing, see For more information about using the UC Berkeley Library, see

Off-Site and UCOP Wireless Access

In addition to the resources & services that are available while physically connected to the UCOP network, most are also available off-site via UCOP's VPN service. See Off-Site Access to resources for information on UCOP's VPN service. Note: Use of UCOP's VPN service is also necessary to access UC-licensed resources when connected to the Internet via UCOP's wireless networks.

Finding Research Materials

Melvyl is the discovery platform for the UC Libraries' union catalog, using OCLC's WorldCat Local (WCL) platform. WCL was chosen because of the seamless connection to the larger research world – the ability to search 800 million+ items from research institutions throughout the world.

Use Melvyl to locate books/ebooks, journals/ejournals, articles, dissertations, government documents and much more. Once you've located an item of interest, click the UC-eLinks button in the "Find a copy online" section of the full record display.

Melvyl Quick Reference Guide [PDF]

If the item is not available online, look at the "Find a copy in the library" section. If the item is available from a UC Berkeley library, you can use your UC Berkeley Library card (if you have one) to obtain it. If the item is not held at UCB, you can use UC's Interlibrary Loan service (Request) to request the item from another library. Note: UCOP staff must have a UCB library card to use Request.

Linking to Resources: Using UC-eLinks

  • UC-eLinks provides links to the services available for a specific item based on the user's IP address. UC-eLinks provides an easy way for users to move from an article or book citation to the electronic version of the item; check to see if the item is available in the campus library; or request items not available on campus via interlibrary loan (Request) services.

    You'll also find UC-eLinks in article databases and in Google Scholar. Note: You must select California Digital Library (UC-eLinks) as your library in your Google Scholar Preferences.

Using Interlibrary Services: Request

  • The Request service provides fast and convenient interlibrary loan (ILL) and document delivery service (DDS) to UC faculty, students, and staff. Users can access Request from Melvyl, UC-eLinks, or from Citation Linker. UCOP staff must have a UCB library card to use Request.

Mass Digitization Books & Journals: HathiTrust

UC Libraries books and serials in the public domain in HathiTrust are open to all researchers whoever and wherever they may be. The full text of works under copyright (generally, after 1923) are not available online. For works under copyright, a "Limited (search only)" feature is available that displays the number of times that your search terms are found in a specific work.

Since the HathiTrust Digital Library is Shibboleth-enabled, UCOP staff can download full text PDFs for the public-domain titles and can use the HathiTrust "Collection Builder" functionality. To download a PDF:

  1. Use the HathiTrust search feature at and find a 'Full view' item.
  2. From the Full view, click the "Download PDF – whole book" link.
  3. You'll be promoted to Login; select University of California, Office of the President from the dropdown menu and click the Login button.
  4. Enter your UCOP (AD) User Name and Password and click the Login button. You will then be able to download the entire PDF of the item.

Primary Sources/Special Collections: Online Archive of California (OAC)

The Online Archive of California (OAC) provides free public access to primary sources—including manuscripts, photographs, artwork, scientific data and more—through more than 20,000 collection guides and 200,000 digitized images and documents.

Locating Known Research Materials


UCOP staff have access to systemwide-licensed electronic journals. If you are looking for a specific title, you can locate the systemwide-licensed ejournals on the CDL A-Z ejournal list.

Locating a Specific Item: Citation Linker

If you have the citation for a specific item you want, you can use Citation Linker to see if it is available online, in a UCB library or to request the item via interlibrary loan services.

Caveat on Data Mining
In most cases, UC faculty, staff, and students are contractually prohibited from data mining or other systematic downloads. See UCB's Conditions of Use and Licensing Restrictions for Electronic Resources for details. If you feel your research needs call for systematic downloads, please contact CDL first so we can contact the vendor on your behalf.

Managing Your Research

CDL's University of California Curation Center (UC3) provides high quality and cost-effective solutions that enable UC constituencies — museums, libraries, archives, academic departments, research units, and individual researchers — to have direct control over the management, curation, and preservation of the information resources underpinning their scholarly activities.

Digital Repository: Merritt

  • Merritt is a new cost-effective repository service from the University of California Curation Center (UC3) that lets the UC community manage, archive, and share its valuable digital content.

Data Management Plan: DMPTool

  • Managing your data before you begin your research and throughout the research life cycle is essential to ensure usability, preservation and access. Federal agencies and other funders now require that grant awardees include a data management plan with their grant proposals. We can help you meet these new requirements with DMPTool. UC3 is ready to consult with UC faculty members and researchers as you develop data management plans. Please contact UC3 directly for more information.

Managing Identifiers for Content: EZID

  • EZID (easy-eye-dee) is a service that makes it simple for digital object producers (researchers and others) to obtain and manage long-term identifiers for their digital content.

See the University of California Curation Center (UC3) web page for a complete list of preservation resources and services.

Publishing Your Research

CDL provides open access digital publication services to the University of California community, supports widespread distribution of UC research materials, and fosters new models of scholarly publishing through the development and application of advanced technologies.

Open Access Scholarly Publishing Platform: eScholarship

Providing Resources to K-12 Communities: Calisphere

Calisphere is a free website that offers educators, students, and the public access to more than 200,000 primary sources such as photographs, documents, newspapers, political cartoons, works of art, diaries, transcribed oral histories, and other cultural artifacts. These materials reveal the diverse history and culture of California and its role in national and world history.

Themed Collections: Primary Source Sets in Historical Context

Teachers can use Calisphere Themed Collections to quickly find primary sources for classroom use. Explore California’s role in national and world history:

  • Themes align with K-12 California Content Standards in History-Social Science, English-Language Arts, and Visual Arts.
  • Each topic is a primary source set of 20-30 selected images (photographs, documents, newspaper clippings, political cartoons, art, and other cultural artifacts).
  • Brief overviews of each topic provide historical context for images.

Other CDL Services

See the California Digital Library (CDL) website for more information on all of CDL's resources and services.

Who to Contact...

If you have questions about any of CDL's services and resources, please contact CDL. If you need reference assistance, please contact the appropriate UC Berkeley library for your topic. See UCB's Libraries and Collections A-Z for more information.

Last updated: November 17, 2017
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